Cloud Migration Resources
Planning a Cloud migration? These resources can help you get started:
→ Comala Document Management Cloud features – Review Cloud features and understand key differences between DC and Cloud.
→ Migration support from Appfire – Learn how we can help you migrate smoothly.
Global workflows
Overview
Global workflows are workflow definitions that can be applied to multiple spaces in Confluence. They allow administrators to centrally manage workflow states, rules, and transitions, ensuring consistent content review and approval processes across the organization.
Here’s a short video of how to use Global Workflows:
Global workflows - Dashboard
The Global Workflows dashboard lets administrators create, remove, show, or hide workflows across multiple spaces. It provides a single, centralized location to manage workflows, ensuring consistency and control at the global level.
To access and manage global workflows, you must have Confluence Site Administrator permissions.
Manage global workflows
To manage your global workflows,
Log in to your Confluence space and go to Space settings.
Choose Comala document management under App links.
Click Global Workflows. This opens the Global Workflows dashboard, where you can create, remove, show, or hide workflows across different spaces.
Link/Copy global workflow
A global workflow can be linked or copied to a space. This copied workflow is independent of the original and can be edited at the space level without affecting other spaces.
To link/copy a global workflow,
Log in to your Confluence space and go to Space settings.
Choose Comala document management under App links.
In the Comala document management dashboard, click Link/Copy Workflow.
In the dialog that follows, select a global workflow as required. Now, click Link to sync future updates automatically, or click Copy to create an independent version that can be edited without affecting the original.
A global workflow can be linked to multiple spaces. When linked, it becomes the active workflow for that space, and these linked global workflows cannot be edited at the space level.
A linked global workflow cannot be edited at the space level, whereas a copied global workflow can be edited at the space level without affecting the original.
Updates made to a global workflow are automatically applied to all linked spaces.