Trigger actions

Overview

One or more trigger actions can be set for a named event in the workflow. Trigger actions let you automate tasks such as assigning reviewers, fast-tracking state changes, or sending custom email notifications when a workflow event occurs.

You can set one or more trigger actions for a named event in the workflow. When the event occurs, the trigger verifies that any required conditions are met before executing the assigned actions.

For example, the following trigger displays an on-screen message notification when the state changes to the Rejected state.

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You can add one or more actions to a workflow trigger using the Add Action option in the visual editor.

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You can customize some workflow actions using the visual editor to add values for the Action Parameters, such as adding custom content for a notification or choosing the users or groups to include when adding a page-level restriction.

For example, the Set Message action includes the following Action Parameters:

• Type - a mandatory parameter, select the value for the message panel style: Info, Warning, or Error

• Body - a mandatory parameter for the body of the message notification

• Title - an optional parameter to add a title for the message

Actions let you approve or reject approvals, add and remove page view or edit restrictions, send custom emails, or add or remove one or more page labels.

Trigger actions

State trigger actions

change-state trigger action

set-expiration trigger action

clear-expiration trigger action

Notification trigger actions

set-message trigger action

clean-messages trigger action

send-email trigger action

Approval trigger actions

approve trigger action

reject trigger action

assign trigger action

unassign trigger action

Page restrictions trigger actions

add-restrictions trigger action

set-restrictions trigger action

remove-restrictions trigger action

Label trigger actions

add-labels trigger action

clean-labels trigger action

remove-labels trigger action

Page copy trigger actions

copy-page trigger action

Metadata trigger actions

set-metadata trigger action

increment-metadata trigger action

Publishing trigger actions

publish-page trigger action

The publish-page action requires the installation of the Comala Publishing app.